Services
Sourcing, guests, travel, invoicing and documentation from a single source.
Your guests recognise good logistics by not noticing them. The invitation arrives, registration works, travel is arranged, the room fits and, at the end, the invoicing is correct. How much of your team's time does this take today? We take it on entirely, from venue selection to the last piece of documentation.
Building blocks
Research and booking in Germany and internationally, from standard to premium, checked for compliance with the FSA and AKG codes.
Technology, catering, equipment and staff, with quote comparison and verified terms.
Invitation, registration, participant communication, on-site check-in and badging.
Flights, rail, transfers and group travel, in cooperation with the Lufthansa Travel Center Köln.
Hotel room blocks and rooming list management, including several hotels in parallel.
Shipping, delivery, set-up and on-site supplier coordination.
Contracts, fee and travel expense settlements, checked for consistency and accuracy.
Transfer of value, audit-ready filing structure, complete documentation package.
Code compliance is decided at the point of selection, not at the point of review. That is why we apply the standards that will later be checked to venues and suppliers from the outset. All our staff receive regular training from the FSA (Freiwillige Selbstkontrolle für die Arzneimittelindustrie e. V.). As an associate member of the AKG e. V. since 2009, we work to robust compliance standards.
If your organisation works with SAP Ariba, Coupa or Tungsten, we work within them: sourcing and tenders, purchase orders and approvals, electronic invoicing across the international network. You keep your procurement processes; we adapt.
For individual projects we handle the logistics as part of the brief. If you would like to hand over the entire participant service on a permanent basis, with a dedicated hotline in your corporate design and scalable to country organisation level, our Administration & Back Office service is the route.
Every discipline sourced, checked and coordinated from a single source. You state once what is needed.
Code-compliant selection, verified invoicing and documentation that stands up to audit. Connected to your procurement systems.
You win back the weeks that would otherwise go into quotes, lists and chasing.
Tell us about your plans. You will receive an initial assessment and a concrete first idea before any budget is discussed.
